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BMO Financial Group Manager, Operations & Business Support in Toronto, Ontario

Address:

100 King Street West

Job Family Group:

Business Management

This leader will support a national team of Executive Assistants and Administrative Assistants. The team provides day to day support for a high performing commercial lending group. This manager troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.

  • Manages people and leads a team capable of delivering the desired business results.

  • Acts as a trusted advisor.

  • Influences and negotiates to achieve business objectives.

  • Recommends and implements solutions based on analysis of issues and implications for the business.

  • Identifies internal and/or external emerging issues, trends and needs to inform business strategies and decisions.

  • Helps determine business priorities and best sequence for execution of business/group strategy.

  • Ensures alignment between stakeholders.

  • Manages databases and provides support for analysis, forecasting and/or data visualization, ensuring adherence with data governance standards.

  • Coordinates the management of databases; ensures alignment and integration of data in adherence with data governance standards.

  • Designs and produces regular and ad-hoc reports, and dashboards.

  • Provides input into the planning and implementation of operational programs.

  • Recommends changes in procedures and resources.

  • Compiles, copies, sorts, and files records of office activities and business transactions.

  • Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.

  • Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.

  • Responds to and resolves or escalates inquiries for resolution

  • Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication.

  • Processes modifications and updates to departmental procedures for manager’s approval, ensuring new information and procedures are provided to the team.

  • Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.

  • Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.

  • Provides specialized consulting, analytical and technical support.

  • Exercises judgment to identify, diagnose, and solve problems within given rules.

  • Works independently and regularly handles non-routine situations.

  • Broader work or accountabilities may be assigned as needed.

  • Qualifications:

  • Typically between 5 - 7 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.

  • Strong knowledge and understanding of the business unit’s key products and services, processes, and controls.

  • Strong understanding of the business unit’s risk and regulatory requirements.

  • Solid knowledge and understanding of routine procedures and/or processes of the work team.

  • Solid knowledge of transactional documentation types, workflow priorities, and deadlines of processing areas that interact with the business unit.

  • Deep knowledge and technical proficiency gained through extensive education and business experience.

  • Verbal & written communication skills - In-depth.

  • Collaboration & team skills - In-depth.

  • Analytical and problem solving skills - In-depth.

  • Influence skills - In-depth.

  • Data driven decision making - In-depth.

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

BMO Financial GroupServing customers for 200 years and counting, BMO is a highly diversified financial services provider – the 8th largest bank, by assets, in North America. With total assets of $728 billion as of October 31, 2018, and a team of diverse and highly engaged employees, BMO provides a broad range of personal and commercial banking, wealth management and investment banking products and services to more than 12 million customers and conducts business through three operating groups: Personal and Commercial Banking, BMO Wealth Management and BMO Capital Markets.We serve Canadian clients through BMO Bank of Montreal®, our personal and commercial banking business, BMO Nesbitt Burns®*, one of Canada's leading wealth management firms, and BMO Capital Markets™, our North American investment and corporate banking division.In the United States, clients are served through BMO Harris Bank, a major U.S. Midwest personal and commercial bank, and BMO Private Bank, with wealth management offices across the United States, as well as BMO Capital Markets™, our North American investment and corporate banking division.We help our customers make money make sense by delivering the broadest range of financial services through a single point of contact. Our financial service professionals provide access to any services our customers require across the entire enterprise.

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