BMO Financial Group Executive Assistant in Toronto, Ontario
Under the direction of the Senior Vice-President, this role provides analytical and administrative support to the day to day management of Performance Alignment and Compensation initiative. This includes project support, information analysis and reporting, and the design and preparation of complex presentations for use by the Bank senior executive and the Board.
Provides analytical/operational/administrative support for the Office of the Senior Vice-President & Managing Director. Provides maximum support to the Executives in all aspects of their jobs.
Designs the formats of documents/presentations containing highly complex information to facilitate ease of understanding and ease of use.
Prepares quarterly Performance management Review Documents for the senior Executive Officers of the Bank’s Group of Companies. Gathers relevant information from multiple sources, extracts and manipulates highly complex data across Word, PowerPoint and Excel files.
Assists in the preparation and editing of documents for the Board use.
Tracks major projects/initiatives, key deliverables and resource demand of the Performance Alignment and Compensation group.
Logs and tracks the status of Ideanet submissions directed to the group of review.
Prioritizes and organizes workload of the Executive’s office to ensure items critical to the business are on agenda of the Senior Vice-President. Manages the Executive’s calendar.
Judgement in determining an appropriate course of action
Manages and monitors the Senior Vice-President’s and other department members’ expense accounts. Prepares out of the pocket and travel expense claims, ensuring they confirm to Bank policy.
Coordinates/plan/schedules special events, meetings and conferences; prepare agendas and related documentation; coordinates work with other departments and organizations.
Prepares extremely sensitive and highly confidential information on an on-going basis.
College Diploma with 2-4 years Senior Administrative Experience
Strong analytical skills
Highly proficient PC skills, Window 95 (Word, PowerPoint, Excel) and Lotus Notes
A good knowledge of the Bank’s structure, processes and procedures
Exceptionally strong organizational skills
Strong interpersonal and communication (written/verbal) skills
We’re here to help
At BMO we have a shared purpose; we put the customer at the centre of everything we do – helping people is in our DNA. For 200 years we have thought about the future—the future of our customers, our communities and our people. We help our customers and our communities by working together, innovating and pushing boundaries to bring them our very best every day. Together we’re changing the way people think about a bank.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.
To find out more visit us at https://bmocareers.com .
BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process.